ReceiptFold

Importing your past receipts

A filter or rule only forwards mail that arrives from now on. The receipts already in your mailbox come in with a one-time import. History import never counts against your plan's monthly receipts, on any plan, Free included.

Your Gmail filter already put the ReceiptFold label on the receipts in your inbox (that is what "Apply new filters to existing email" does when you import the filter). Google Takeout turns that label into one file, and ReceiptFold reads it straight from your Drive. Do this signed in to the mailbox's own Google account.

  1. Open Google Takeout from the link on the source. It already ticks Mail for you.
  2. Click All Mail data included, untick Include all messages in Mail, tick only ReceiptFold, and press OK.
  3. Scroll to the bottom and click Next step. Under Transfer to choose Add to Drive, keep .zip as the file type, and click Create export.
  4. Wait for Google. The exports page shows "Export in progress". It can take minutes, sometimes hours or days. When the email "Your Google data is ready" arrives, the file is in the Takeout folder of your Drive.
  5. Back in ReceiptFold, click Choose a file from Google Drive, open the Takeout folder and pick the file called takeout-….zip. Nothing to download or unzip.

The import shows its progress on the source ("Backfill: N of ~M processed"). When it ends, Insights can read your whole history.

Notes:

  • Google sometimes splits an export into several zip files. The small one (about 50 KB) holds only an index page; choose the large file with the same date, the one with the mailbox.
  • Choose .zip, not .tgz. Up to 2 GB per export.
  • If the mailbox belongs to a different Google account than your spreadsheet, connect that account's Drive on the source and the export shows up there.
  • Imports run one at a time; a second one waits in a queue.

Outlook

Connect Outlook on the source and ReceiptFold reads the receipts of the last year itself: nothing to export, nothing to pick. The counters show what was looked at, what looked like a receipt, what was kept and what needs review. Import the last year again repeats it.

Without connecting: Outlook cannot export .mbox. In Outlook for Windows open File → Manage Rules & Alerts → Run Rules Now, pick the ReceiptFold rule and the folders to scan; matching mail is forwarded to your address (Exchange sends about 30 messages a minute). For very large histories, save the messages as .eml files and put them in OneDrive at Apps/ReceiptFold/imports. Outlook .pst files are not supported.

Apple Mail

Select the mailbox and choose Mailbox → Export Mailbox…. Mail creates a .mbox folder; upload the file named mbox inside it to your Google Drive, or to OneDrive at Apps/ReceiptFold/imports, and choose it on the source.

Other ways

  • Forward as attachment: select up to 25 messages, forward them as attachments to your address; each attached message becomes one row. Gmail allows a limited number of sends a day, so for hundreds of receipts use an export.
  • Files ReceiptFold accepts: a Google Takeout .zip, an .mbox or an .eml, up to 2 GB. ReceiptFold reads the file from your drive and never stores it.

After the import

  • Receipts it could not read with confidence wait in Review. With your own AI model key, most of them are read for you.
  • What was bought: many receipts only say the shop and the total. In Settings → Parsing, Check my kept receipts opens the kept copies again and writes down the products on each row, so you can search "air fryer" or ask "what appliances did I buy?".
  • Start a source over with Remove this source's rows, then import again.

Updated 2026-10-19 · View as Markdown · Questions? [email protected]